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Loyalty obligations mean that board members must act honestly and put the well-being of the organization ahead of their own interests. The first step in drafting a privacy directive is to determine why the House needs it. The next section should indicate who the directive applies to, to which board members, staff members, non-board members, the advisory board and others may belong. What happens when a chairman of the board of directors tries to participate little in board meetings with… Once the privacy policy is complete, the Board of Directors must formally approve it at a board meeting. The secretary of the board of directors should link or combine with the organization`s privacy policy and conflict of interest policy. The directive should be enshrined in the statutes and included in all copies of the board`s manuals. During their board of directors, board members may have access to personal or sensitive information about their members and colleagues on the board of directors. Sensitive information may include health, employment, finance or other personal data. In accordance with their fiduciary duties, board members should not disclose the information they have received as part of their position on the Board of Directors. The Board of Directors must be sure that the board members fully understand that, as soon as the board approves a decision, it will be a decision of the entire board.

All members of the Board of Directors must comply. If board members do not agree with a confidentiality decision, they can register their disagreement. Members who seriously oppose the privacy policy or any other directive may choose to resign from the Board of Directors. Board members generally have a large network of voters, network members or others to whom they have shown some loyalty. While this is a good thing, the fact that a member of the Board of Directors shares the information he or she has obtained in the course of their employment or position or when board members rework issues outside of the board`s meeting time is often a source of conflict of interest. Confidentiality also means that board members must respect the confidentiality of any personal or sensitive information they receive while serving on the Board of Directors. Board members, individuals or non-profit organizations may suffer consequences if a board member or employee violates confidentiality, whether it happened without knowing it or not. The direct consequences may vary depending on the circumstances of the offence. Fiduciary duties alone should be sufficient to avoid confidentiality issues, but there are several reasons for the introduction of a formal policy. A privacy directive clarifies the expectations of board members and explains the context of their application.

Such a policy could serve as the basis for more detailed procedures when necessary and could govern future decisions or actions. If these reasons are not good enough, a privacy directive is one of the best practices for boards of directors. Non-profit meetings are generally public. However, board members may discuss certain issues in private. The Board of Directors may attend the Board meeting and ask the boarding guests to attend during this part of the discussion.